This role is different from the moderator. If you are a moderator, please click here for your instructions. 

The purpose of a session coordinator is to assist in the smooth running of an Oral Presentation during the NACTA Conference. As the Session Coordinator, you will be identified by a special yellow ribbon on your
name tag. Your responsibility is to ensure a smooth session. The Session Coordinator is asked to act as a back-up for the Moderator. If the moderator is not present, we ask that you take up the role of the moderator

Instructions:

  • Arrive 15 minutes before the session begins to provide last-minute assistance to the presenter(s).
  • Introduce yourself to the speaker(s).
  • Provide assistance to the speaker if technical difficulties arise during the session. This may mean leaving the session to contact AV Tech Support at the registration desk.
  • Contact a member of the NACTA Support Staff if other issues arise during the session such as room too cold/hot; insufficient seating.
  • If the moderator for your session is not present, please assume the role of moderator and follow the instructions below.

Moderator Instructions:

  • These instructions will only become your responsibility if your Moderator does not arrive to the session.

  • Open the session by welcoming the speakers and the audience and notify participants of the closest exit in case of an emergency.

  • Remind participants to turn their cell phones off as a professional courtesy.

  • Introduce each speaker by name, institution, and title of the presentation.

  • Guide the discussion and Q&A after the presentation. Please prepare the abstracts of the presentations in your session in advance so that you are prepared.

  • Remind participants about session evaluations that will be coming via email.

  • Keep each presentation and the session as a whole on time by making sure the presentations start exactly on 00:00, 00:15, 00:30 and 00:45 so that the conference participants who want to switch rooms in between presentations will not miss the beginning of the next lecture.

  • Important: If a presentation is canceled (no-show), please do not:

    • move forward with the next speaker but postpone the session for 15 minutes.

    • change the order of presentations.

    • allow presenters to ‘combine’ two or more presentations into one longer presentation. Conference participants who want to switch rooms in between presentations will count on the presentations as listed in the program!

  • Close the session by thanking the speakers and the audience for their presence and contributions.