Please note that the schedule has been altered to allow time to walk between the two locations where Oral Presentations will be taking place. The layout of each session will be:

  • 00:00 opening by the session moderator
  • 00:00 presentation #1, 10 min talk + 5 minutes Q&A
  • 00:16 transition break
  • 00:19 presentation #2, 10 min talk + 5 minutes Q&A
  • 00:35 transition break
  • 00:38 presentation #3, 10 min talk + 5 minutes Q&A
  • 00:54 transition break
  • 00:57 presentation #4, 10 min talk + 5 minutes Q&A
  • 01:13 wrap up and closure by the session moderator

Responsibilities

  • Your presenters have been instructed to arrive at their presentation room prior to the start of the session. Introduce yourself and go over how the session will operate.  
  • Verify that all presentations are properly loaded on the session room laptop.
  • Open the session by welcoming the speakers and the audience and notify participants of the closest exit in case of an emergency.
  • Remind participants to turn their cell phones off as a professional courtesy.
  • Introduce each speaker by name, institution, and title of the presentation.
  • Guide the discussion and Q&A after the presentation. Please prepare the abstracts of the presentations in your session in advance so that you are prepared.
  • Remind participants about session evaluations that will be coming via email.

Keep each presentation and the session as a whole on time by making sure the presentations start exactly on 00:00, 00:19, 00:38 and 00:57 so that the conference participants who want to switch rooms in between presentations will not miss the beginning of the next lecture. Do not allow the presenters to extend their talk past their allotted 15 minutes. The three minute break inbetween sessions is not to be used for presentation time. 

Important: If a presentation is canceled (no-show), please do not:

  • Move forward with the next speaker but postpone the session for 15+3 minutes.
  • Do not change the order of presentations.
  • Do not allow presenters to ‘combine’ two or more presentations into one longer presentation. Conference participants who want to switch rooms in between presentations will count on the presentations as listed in the program!

Close the session by thanking the speakers and the audience for their presence and contributions.

This role is different from the session coordinator. If you are a session coordinator, your instructions can be found here.