A session coordinator has a different role as the moderator. For moderator instructions, please click here. 

The purpose of a session coordinator is to assist in the smooth running of a Focus Session or Oral Presentation during the IAMSE conference. As the session coordinator, you will be identified by a special yellow ribbon on your name tag. For the focus sessions, the session coordinator is a more active role as you will be taking on the responsibilities of moderator as well. For the oral presentations, the session coordinator is asked to act as a back-up for the moderator. If the moderator is not present, we ask that you take up the role of the moderator

For oral presentations, we ask that you:

• Arrive 15 minutes before the session begins to provide last-minute assistance to the presenter(s).
• Introduce yourself to the speaker(s).
• Provide assistance to the speaker if technical difficulties arise during the session. This may mean leaving the session to contact AV Tech Support at the registration desk.
• Contact a member of the IAMSE Support Staff if other issues arise during the session such as room too cold/hot; insufficient seating.
• If the moderator for your session is not present, please assume the role of moderator and follow the instructions in the FAQ entry above. 

For focus sessions, we ask that you do the above as well as:

• Remind your speaker(s) of the importance of staying on time and how you will be alerting them as it gets closer to the end of their session.
• Begin the session and notify participants of the closest exit in case of an emergency.
• Remind participants to turn their cell phones off as a professional courtesy.
• Monitor the starting and ending time of the session. If necessary:
  • Raise the big yellow card that says "5" when there are 5 minutes remaining.
  • Raise the big red card that says "3" when there are 3 minutes remaining.
• Remind participants about session evaluations that will be coming via email.
• Close the session and thank the speaker(s).