Please note that these terms & conditions will also be in the registration path and all exhibitors must agree to the terms. Our terms & conditions are as follows.

Application Deadline & Fees
Applications for exhibit space are considered on a first-come, first-served basis. Given limited space in the exhibit area, it is recommended that your organization complete their registration as soon as possible. The early bird deadline for receipt of the application as full payment is April 1, 2026, at 5:00 PM EDT. Rates will increase by $500 USD for all applications received after April 1, 2026. Exhibit space is assigned by IAMSE in the order that signed contracts and payments are received.

Cancellations or Reductions
Cancellation requests must be received in writing no later than May 15, 2026, at 11:59 PM EDT, and are subject to a $500 USD cancelation fee per booth. If space is reduced prior to April 15, 2026, 20% of the total cost of space will be retained. If space is reduced between April 16, 2026, and May 15, 2026, 50% of the total cost of the space will be retained. There are no refunds for reduction or cancellation after May 15, 2026.

Electrical Connections and Internet
Arrangements for electricity or internet access must be made directly with IAMSE. Details will be sent to all exhibitors by April 1, 2026, at 11:59 PM EDT. Details for these arrangements will be sent to the official contact person.

Exhibit Booth Representation
A pre-registered representative must be at the display during all exhibit hours, including setup and teardown. All booth attendees must be registered and badged. Additional representative badges beyond your package may be purchased for $450 USD each. Representatives seen at your booth without a badge will be invoiced at the non-member attendee rate.

Liability
Exhibitor agrees to maintain insurance reasonably commensurate with all activities arising from or connected with their exhibit, but not limited to, general liability insurance, with limits not less than $2,000,000 USD per occurrence, covering personal injury, property damage, and other liability arising from their exhibit. Exhibitor further agrees to submit proof of insurance to the IAMSE office before May 1, 2026, at 11:59 PM EDT.

Non-Educational Activities
Exhibitor-sponsored dinners, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with any scheduled sessions. Requests for space must be approved by IAMSE.

Promotional Materials
All hard copy and digital promotional materials to be shared by IAMSE attendees must be received by IAMSE no later than May 1, 2026, at 11:59 PM EDT. Failure to provide these items may result in delay in distribution.

Shipping
All exhibitors are asked to make individual arrangements for shipping/handling. Details for shipping will be sent to the primary registered representative in April 2026.

Sound Devices/Noise Level
The noise level from any product demonstration or sound system must be kept to a minimum to prevent interference with other exhibitors.

Subletting/Sharing Space
No subletting or sharing of booth space is permitted.