Yes, once you have registered, you are able to switch sessions unless the session has reached full capacity. You may do so by clicking here. 

You may also switch seminars while you are at the Convention. Just make sure to stop by the registration desk to ask how full the seminar is. Please be courteous to those that pre-registered and wait until the seminar has begun before taking a vacant seat.

In each registration packet for the WVSPS 2025 Convention, attendees will receive a PDH sheet that lists all sessions that are worth PDH credit. Each session will have a proctor who has a stamp bearing the endorsed seal of the WVSPS. They will be monitoring the seminars and if you were present for 50 minutes of instruction, they will stamp your PDH sheet at the conclusion of the seminar.

It is important to note that the WVSPS is not responsible for keeping PDH records.

If you send a scanned version of your PDH record to wvsps@wvsps.org, our admin team will keep that scan on file. However, keeping those records is ultimately up to each surveyor. 

Lunches and breaks are included with your registration fee. Thursday dinner, Friday dinner, and the Prayer Breakfast are an additional fee. Breakfast will be "on your own."

If you have been assigned to proctor a seminar, please arrive at the registration desk a few minutes prior to your seminar to pick up your proctor stamp.

Your most important duty as a proctor will be recording the PDHs earned for each attendee. Everyone will receive a one-page sheet with all the seminars for the convention listed along with their PDH credits. 

As a proctor, you will also be asked to aid in the distribution of any seminar materials that the presenter has brought to the attendees of your session. If there is another issue such as with the AV or the room, it is up to you to let the WVSPS Admin Team at the registration desk know.

You will pick up an official WVSPS stamp at the registration desk with which to mark each attendee’s sheet when they have met the minimum contact time for the seminar (50 contact minutes per hour provided as stated in Title 23-2-2.1.3). We ask that you please pick up the proctor stamp approximately 15 minutes prior to your seminar. While we don’t expect you to keep a stopwatch on all the participants, we do ask that you try to be aware of excessive absence, late entrance to class, etc. If you feel that an attendee has not earned their full PDH credits, then please write in the adjusted PDH value they have earned (3.5 for example) and initial the space. 

After the seminar, please encourage attendees to fill out the evaluation for the seminar that they will receive via email at the end of the day and return your WVSPS stamp to an admin member at the registration desk. 
 

All members of the WVSPS are able to join a number of the standing committees outlined in Section 13 of the WVSPS bylaws. A listing of those committees can be found here! To learn about how you can volunteer, please reach out to wvsps@wvsps.org.

Guests may not attend seminars and are not eligible for any PDH credits.

All of the handouts will be made available to you for free as PDFs and will be emailed to you two weeks before the convention. They will also be included in the convention app. They will also be available on the website. Your username and password will be require.

We strongly recommend that you download and/or print your handouts before arriving at the hotel, as the wifi can be unreliable.

The Hospitality Suite is a networking opportunity that is hosted every evening from 8:00 PM - 11:00 PM in the hotel. Drinks and snacks are provided free of charge. Only attendees 21 years of age and older may attend the Hospitality Suite.

No, we do not give out contact information to exhibitors without your explicit permission.

You can request an invoice completing your registration and clicking the "invoice" button on the final page. You may also click the "View Invoice" button. You will be required to login to your registration. As always, you can always request one directly from the WVSPS Admin office by emailing wvsps@wvsps.org.

Attendee Cancellation Policy
Your registration fee, less a $100 US administrative fee, will be refunded when the WVSPS Business Office receives written notification before January 1, 2025. Refunds will be offered on a case-by-case basis through February 1, 2025. Substitutions can be made. No refunds will be made after February 1, 2025.

Attendee Substitution Policy
Substitution of registrations is permitted prior to the convention and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information. 

Exhibitor Cancellation Policy
Cancellation requests must be received no later than January 15, 2025 and are subject to cancellation fees per booth as follows. If space is canceled or reduced prior to December 15, 2024, 20% of the total cost of space will be retained. If space is canceled or reduced between December 16, 2024 and January 15, 2025, 50% of the total cost of the space will be retained. There are no refunds for reduction or cancellation after January 15, 2025.

Convention Cancellation Policy
In the unlikely event that the convention is cancelled, all registration fees will be refunded to Convention attendees. Those who paid by credit card within 30-days of cancellation will receive a refund directly to the card on file. All other attendees will receive a check for the refunded amount. All attendees who were booked at Stonewall will be responsible for canceling their reservations.

It’s possible we haven’t yet received your membership dues. If you sent your dues but your registration rate isn’t reflecting this, check with the WVSPS office at wvsps@wvsps.org. If you have not yet sent your dues, you can renew your membership here.

You may also be registering with a different email address than what we have on file. The system will not recognize you as an active member. Be sure to use the same email address for your registration that you have registered with your WVSPS membership.

Only members of the WVSPS will receive the member rate. We would love for you to join the Society during your registration!

The room rate starts at $109.95 per night before taxes. This rate is available until January 22, 2025. To make reservations, please call 866-700-7284 and mention that you are with the West Virginia Society of Professional Surveyors Convention. 

Yes, there are guest fees for meals. The guest fee for lunch is $25 for each day, and the guest fee for dinner is $50 each night. The prayer breakfast is $15 for all attendees, inlcuding guests.

Yes, you must pay the full price even if you only intend to stay part of the day. We do not currently offer half-day rates.

There is no virtual component to the 2025 convention. It is entirely face-to-face.

To request a certificate of attendance, please email wvsps@wvsps.org after the Convention.