Your membership may be listed under a different email address than the one you are trying to use to register. Check and make sure that you are using the same email address for both. Please note that newly-registered members will not reflect the members-only pricing for up to 3 business days after their registration with IAMSE. (If you continue to receive the incorrect rate, please reach out to support@iamse.org.)

You may also choose to join the Association during your event registration for only $35.00 USD.

Please see the full registration fees in the table below, listed in USD:

• Foundations Course: $675.00 USD
• Professional Development Workshops: $140.00 USD per workshop.

The decision was made to not hold a gala dinner for this year's conference. Looking for something to do while you're in Calgary? Check out our Things to Do & See Page!

Our Grand Extravaganza will be a tour of the Banff National Park. More details to come! 

Below is a listing of meals during the conference. With the exception of those registered for a single Professional Development Workshop, all meals are included for the attendees that are specified. 

Friday, June 13

• Lunch will be provided for those attending the Foundations in Health Professions Education Course.

Saturday, June 14

• Lunch will be provided for those attending Foundations and any attendee registered for two Professional Development Workshops
• Lunch is available for $35 USD for any attendee registered for one Professional Development Workshop
• Light hors devours will be available for the Opening Reception, which is open to all attendees including guests. 
• All attendees with the exception of those registered for one day will receive one drink ticket intended to be used during the Opening Reception. 

Sunday, June 15

• The Networking Lunch will be provided for all attendees, excluding attendees who are only registered for Monday. 
• The New Member Lunch is reserved for those who joined IAMSE after the 2024 Annual Conference last June. This lunch is also included with registration fees.
• Light hors devours will be available for the Poster Reception, which is open to all attendees including guests.
• All attendees with the exception of those registered for Monday only will receive one drink ticket intended to be used during the Opening Reception.

Monday, June 16

• The Networking Lunch will be provided for all attendees, excluding attendees who are only registered for Sunday. 
• This lunch will be a boxed lunch so that our attendees are able to attend the Community of Growth (CoG) lunches, which will take place in breakout rooms. Members and non-members alike are invited to these lunches! The listing of CoGs that will have their own room will be made available after April 1. 
• Light hors devours will be available for the Poster Reception, which is open to all attendees including guests.
• All attendees with the exception of those registered for Sunday only will receive one drink ticket intended to be used during the Opening Reception.

Tuesday, June 17

• Lunch will be provided for those attending the Foundations course. 

Coffee, tea, and water will be available in the morning and during scheduled breaks throughout the conference. 

We ask that you pre-register for sessions to allow presenters to have an accurate headcount for their sessions. Many presenters tailor their sessions for the amount of registered attendees. It also ensures that they will have sufficient materials. 

You can switch sessions after you have registered. To modify your registration, please click here to log back into the conference website. You will need to enter your email address and password you set up during registration to modify your registration. If you do not remember your registration password, click HERE. If you need additional assistance, please email support@iamse.org. 

All prices are listed in USD

• Professional Development Workshops are $140.00 per workshop.
• The Foundations of Health Professions Education Course is $675.00.
• The IM-REACH Certificate Program is $500.00 for members of IAMSE and $700.00 for non-members
• The IAMSE Medical Educator Fellowship is $650.00 for members and $850.00 for non-members

As a reminder, applications for Foundations, IM-REACH, and the Fellowship all have their own deadlines:

• March 15, IM-REACH Application Deadline
• April 15, IAMSE Medical Educator Fellowship Application Deadline
• May 15, Foundations Application Deadline

No. Professional Development Workshops are only available in addition to a member or non-member registration.

No. The guest fee only covers the cost of meals, receptions, and the plenary sessions. If your guest wishes to attend other sessions, they must pay the full registration rate.

To view your invoice, you may use this link. Please note that you will be asked to login using the password you created when you registered.  You can also request one directly from the IAMSE office by emailing support@iamse.org.

The Conference will take place in three separate locations, but a majority of conference activities will take place at the Calgary TELUS Convention Certre. Our other two locations will be the Hyatt Regency and the University of Calgary. More details on those locations will be made available at a later date. 

For detailed information on the conference location, please visit the Venue & Hotel Information page. 

Attendee Cancellation Policy

Your registration fee, less a $100.00 US administrative fee, will be refunded when the IAMSE Office receives written notification before April 30, 2025. Substitutions can be made and will be considered on a case-by-case basis. No refunds will be made after May 1, 2025.

Attendee Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information. 

Exhibitor Cancellation Policy

Cancellations or Reductions Cancellation requests must be received in writing no later than May 15, 2025 and are subject to a $250.00 cancellation fee per booth. If space is reduced prior to April 15, 2025, 20% of the total cost of space will be retained. If space is reduced between April 16, 2025 -  May 15, 2025, 50% of the total cost of the space will be retained. There are no refunds for reduction or cancellation after May 15, 2025.

Once acceptance notices go out, we will be adding a special area on this website with the instructions for your presentation. Notices will be sent in March to the presenting author on the abstract. 
 

Laptop computers will be available if needed. Please bring your presentation on a USB drive.

If possible, please bring your own laptop as a back up. IAMSE will not provide any laptop to projector converters. We will provide each room with a projector, which work with VGA and HDMI cables. A-E voting cards, flip charts, and markers are available by request only. Please bring any additional items you will need for your presentation with you.

For Mac users, yes, please bring any converters for your laptop you may have. Our projectors work with VGA and HDMI cables.

Registration for Foundations, IM-REACH, and the Fellowship are separate registrations from the main conference. Registration information for each session can be found on their individual pages on the conference website. Click the buttons below for details!

IAMSE will provide wifi throughout the conference venue.

This role is different from the session coordinator. If you are a session coordinator, please see the next FAQ entry. 

For each IAMSE Oral Presentation Session, a moderator is selected who will oversee the session and provide assistance as appropriate. Oral presentation slots are 1 hour long and within that time frame parallel sessions are scheduled. Each of these sessions contains 4 consecutive presentations. The presentations will be grouped thematically as best as possible.

Please note that the schedule has been altered to allow time to walk between the two locations where Oral Presentations will be taking place. The layout of each session will be:

• 00:00 opening by the session moderator
• 00:00 presentation #1, 10 min talk + 5 minutes Q&A
• 00:16 transition break
• 00:19 presentation #2, 10 min talk + 5 minutes Q&A
• 00:35 transition break
• 00:38 presentation #3, 10 min talk + 5 minutes Q&A
• 00:54 transition break
• 00:57 presentation #4, 10 min talk + 5 minutes Q&A
• 01:13 wrap up and closure by the session moderator

Responsibilities

• Your presenters have been instructed to arrive at their presentation room prior to the start of the session. Introduce yourself and go over how the session will operate.  
• Verify that all presentations are properly loaded on the session room laptop.
• Open the session by welcoming the speakers and the audience and notify participants of the closest exit in case of an emergency.
• Remind participants to turn their cell phones off as a professional courtesy.
• Introduce each speaker by name, institution, and title of the presentation.
• Guide the discussion and Q&A after the presentation. Please prepare the abstracts of the presentations in your session in advance so that you are prepared.
• Remind participants about session evaluations that will be coming via email.

Keep each presentation and the session as a whole on time by making sure the presentations start exactly on 00:00, 00:19, 00:38 and 00:57 so that the conference participants who want to switch rooms in between presentations will not miss the beginning of the next lecture. Do not allow the presenters to extend their talk past their allotted 15 minutes. The three minute break inbetween sessions is not to be used for presentation time. 

Important: If a presentation is cancelled (no-show), please do not:

• Move forward with the next speaker but postpone the session for 15+3 minutes.
• Do not change the order of presentations.
• Do not allow presenters to ‘combine’ two or more presentations into one longer presentation. Conference participants who want to switch rooms in between presentations will count on the presentations as listed in the program!

Close the session by thanking the speakers and the audience for their presence and contributions.

This role is different from the moderator. If you are a moderator, please see the previous FAQ entry. 

The purpose of a session coordinator is to assist in the smooth running of a Focus Session or Oral Presentation during the IAMSE Conference. As the session coordinator, you will be identified by a special ribbon on your name tag. For the focus sessions, the session coordinator is a more active role as you will be taking on the responsibilities of moderator as well. For the oral presentations, the session coordinator is asked to act as a back-up for the moderator. If the moderator is not present, we ask that you take up the role of the moderator

For oral presentations, we ask that you:

• Arrive 15 minutes before the session begins to provide last-minute assistance to the presenter(s).
• Introduce yourself to the speaker(s).
• Provide assistance to the speaker if technical difficulties arise during the session. This may mean leaving the session to contact AV Tech Support at the registration desk.
• Contact a member of the IAMSE Support Staff if other issues arise during the session such as room too cold/hot; insufficient seating.
• If the moderator for your session is not present, please assume the role of moderator and follow the instructions in the FAQ entry above. 

For focus sessions, we ask that you do the above as well as:

• Remind your speaker(s) of the importance of staying on time and how you will be alerting them as it gets closer to the end of their session.
• Begin the session and notify participants of the closest exit in case of an emergency.
• Remind participants to turn their cell phones off as a professional courtesy.
• Monitor the starting and ending time of the session. If necessary:
  • Raise the big yellow card that says "5" when there are 5 minutes remaining.
  • Raise the big red card that says "3" when there are 3 minutes remaining.
• Remind participants about session evaluations that will be coming via email.
• Close the session and thank the speaker(s).

Below are the current definitions of each session type that is available at the IAMSE Conference.

• Plenary Session: Plenary Sessions at IAMSE Conferences are about 60 minutes in duration and characterized as formal presentations to all registrants in attendance. A Moderator will introduce the Invited Speaker who then provides a formal (lecture) presentation for up to two-thirds of available time. The final one-third of the session is reserved for moderated audience discussion with comments and questions. 
• Professional Development Workshop: 

  Solicited directly from the IAMSE Professional Development Committee (PDC) on behalf of the Board of Directors, PDWSs will be IAMSE’s sanctioned workshops that can lead to certificate of attendance for specific topics related to the society’s faculty development focus areas. We are using the conceptual framework of micro-scholarship: PDWSs serve as stepping stones toward skill attendance certifications in each of the IAMSE faculty development areas. Those areas are:

  • Teaching

  • Learner Assessment

  • Curriculum Development

  • Advising and Mentoring

  • Educational Leadership and Administration

• Focus Session: The purpose of a 90-minute Focus Session is to “focus in” on a specific topic in small group discussion format. Groups of 10-50 individuals consider a particular topic in an interactive format. Formats can be variable. For instance, the Session Leader may arrange for the pros and cons of a particular issue to be presented by a mini-panel discussion. Alternately, the group may be subdivided and certain tasks assigned to be developed for summary during the last 20-minutes of the session. Discussion in a paradigm of professional development is the goal, so not more than one-third of the time is to be used for formal presentation (half of the time if using panel discussion format).
• Oral Presentation: Oral presentations are 10 minute presentations with 5 minutes for Q&A that is centered around an abstract submitted by the presenter. Oral presentations are scheduled in groups of four, and the presentations within a block tend to be thematically matched. Ten Oral Presentation blocks will occur concurrently. Oral Presentations that are lead by students as well as those who are nominated for a Best Presentation Award are typically scheduled on Sunday.  
• Poster Session: Posters Presentations will be displayed in a specific location so posters can be viewed during the whole main conference. Poster Presenters will be asked to present during one of the two Poster Presentation Receptions that occur on the Sunday and Monday of the conference. Poster Presentations that are lead by students as well as those who are nominated for a Best Presentation Award are typically scheduled on Sunday.

No, there will not be any GRIPE programing for the 2025 Conference.