Frequently Asked Questions

The room rate for the Minneapolis Hilton starts at $219.00 USD per night before taxes. The final date for the room block is May 13, 2024, so book your room today! Reservation information is sent to attendees with their conformation email. Alternatively, click here to view your confirmation page, which has the reservation link. If you are unable to login and do not have your confirmation email, please reach out to

Your membership may be listed under a different email address than the one you are trying to use to register. Check and make sure that you are using the same email address for both. Please note that newly-registered members will not reflect the members-only pricing for up to 3 business days after their registration with IAMSE. (If you continue to receive the incorrect rate, please reach out to

You may also choose to join the Association during your event registration for only $25.00.

Please see the full registration fees in the table below:

Before April 1, 2024 - 11:59pm EST

April 2 - May 15, 2024 - 11:59pm EST

After May 16, 2024

IAMSE Member

New Member - Includes 1yr membership




One Day (Sunday or Monday only)









Optional items:
  • Fundamentals Course: $675.00 USD
  • Half-Day Pre-Conference Workshop (includes breakfast for AM sessions and lunch for PM sessions): $175.00 USD
  • Full-Day Pre-Conference Workshop (includes breakfast and lunch): $350.00 USD

If you are a student registering for the IAMSE Conference and would like the discounted student rate, please email a letter from your dean or department chair on university letterhead stating that you are a student to

The decision was made to not hold a grand extravaganza or a gala dinner for this year's conference. Looking for something to do while you're in Minneapolis? Check out our Things to Do & See Page!

Breakfast and lunch on Saturday, June 15 are for Pre-Conference Workshop attendees only. Lunch for Sunday and Monday are included with your registration fee.

We ask that you pre-register for sessions to allow presenters to have an accurate headcount for their sessions. Many presenters tailor their sessions for the amount of registered attendees. It also ensures that they will have sufficient materials. 

You can switch sessions after you have registered. To modify your registration, please click here to log back into the conference website. You will need to enter your email address and password you set up during registration to modify your registration. If you do not remember your registration password, click HERE. If you need additional assistance, please email 

Half-day Pre-Conference Workshops will be $175.00 USD and full-day Pre-Conference workshops will be $350.00 USD. 

The exceptions are:

  • "Educational Research Manuscript Reviews – The good, the bad, and the ugly", which is only available to those who have taken the MSE Basic Reviewer's Workshop.  
  • "New Educator and Scholar Training (NEST): A Professional Development Workshop for Students", which is only available to student attendees. 

The cost of US $675 for the Fundamentals Course includes:

  • participation in Fundamentals full-day pre-conference session on Friday and Saturday morning;
  • feedback sessions with faculty on Sunday and Monday;
  • post-conference session on Tuesday;
  • Fundamentals resource materials, including a copy of Professor Harden’s Book, Essential Skills for a Medical Teacher, in electronic format;
  • award of a Certificate of Attendance;
  • opportunity to submit short report for assessment for Certificate of Completion of the Fundamentals in Health Profession Education Course.

No. Pre-Conference Workshops are only available in addition to a member or non-member registration.

No. The guest fee only covers the cost of meals as well as attendance at the plenary sessions. If your guest wishes to attend other sessions, they must pay the full registration rate.

Once you've completed your registration, you can click the "Invoice" button on the final page. If you completed your registration previously, you can click "Modify Registration" at the bottom of this page and click the "Invoice" button on the final page. You can also request one directly from the IAMSE office by emailing

The conference will take place on three levels of the Minneapolis Hilton.

The Lobby Level will only be used for a few conference events, but does contain the in-house restaurant Ten 01 as well as the Ten 01 Market, which sells coffee and assorted snacks. 

The second level - which can be reached via escalator or elevator - contains a majority of the conference space. Pre-Conference Workshops and Focus Sessions will take place in the Marquette Ballrooms. The second level also contains the Business Center, where the in-house UPS store can be found. For our exhibitors, this is our recommended vendor to ship your materials to and from the conference. The second floor is also where attendees will find access to three Skyway entrances, which is a recommended venue for travel throughout the city of Minneapolis. 

The third level - which can be reached via escalator or elevator - will host the remainder of the conference activities. Registration will be found at the Red Wing Room, just across from the elevators. The Red Wing Room has built-in registration counters - an image of the desk can be found here. The Minneapolis Grand Ballroom will house our main session room, which is where all plenaries, meals, and other general sessions will take place. The Minneapolis Grand Ballroom will also house our poster boards. Lastly, the third floor in the prefunction space is where our exhibitors will call home during the conference. 

Attendee Cancellation Policy

Your registration fee, less a $100 US administrative fee, will be refunded when the IAMSE Office receives written notification before April 30, 2024. Substitutions can be made. No refunds will be made after May 1, 2024.

Attendee Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information. 

Exhibitor Cancellation Policy

Cancellations or Reductions Cancellation requests must be received in writing no later than May 15, 2024 and are subject to a $250 cancellation fee per booth. If space is reduced prior to April 15, 2023, 20% of the total cost of space will be retained. If space is reduced between April 16, 2024— May 15, 2024, 50% of the total cost of the space will be retained. There are no refunds for reduction or cancellation after May 15, 2024.

Once acceptance notices go out, we will be adding a special area on this website with the instructions for your presentation. Notices will be sent in March to the presenting author on the abstract. 

Laptop computers will be available if needed. Please bring your presentation on a USB drive.

If possible, please bring your own laptop as a back up. IAMSE will not provide any laptop to projector converters. We will provide each room with a projector, which work with VGA and HDMI cables. A-E voting cards, a flip charts, and markers are available by request only. Please bring any additional items you will need for your presentation with you.

Yes, please bring any converters for your laptop you may have. Our projectors work with VGA and HDMI cables.

IAMSE will provide wifi throughout the conference space. Additional coverage for greater or faster coverage can be arranged with the hotel directly.

This role is different from the session coordinator. If you are a session coordinator, please see the next FAQ entry. 

For each IAMSE Oral Presentation Session, a moderator is selected who will oversee the session and provide assistance as appropriate. Oral presentation slots are 1 hour long and within that time frame parallel sessions are scheduled. Each of these sessions contains 4 consecutive presentations. The presentations will be grouped thematically as best as possible.

The layout of each session will be:

  • 00:00 opening by the session moderator
  • 00:00 presentation #1, 10 min talk + 5 minutes Q&A
  • 00:15 presentation #2, 10 min talk + 5 minutes Q&A
  • 00:30 presentation #3, 10 min talk + 5 minutes Q&A
  • 00:45 presentation #4, 10 min talk + 5 minutes Q&A
  • 01:00 wrap up and closure by the session moderator


  • Coordinate with the 4 presenters PRIOR to the session and explain the process for the session. If you are an oral moderator and you do not know who your presenters are, please contact
  • Verify that all presentations are properly loaded on the session room laptop.
  • Open the session by welcoming the speakers and the audience and notify participants of the closest exit in case of an emergency.
  • Remind participants to turn their cell phones off as a professional courtesy.
  • Introduce each speaker by name, institution, and title of the presentation.
  • Guide the discussion and Q&A after the presentation. Please prepare the abstracts of the presentations in your session in advance so that you are prepared.
  • Remind participants about session evaluations that will be coming via email.

Keep each presentation and the session as a whole on time by making sure the presentations start exactly on 00:00, 00:15, 00:30 and 00:45 so that the conference participants who want to switch rooms in between presentations will not miss the beginning of the next lecture.

Important: If a presentation is canceled (no-show), please do not:

  • Move forward with the next speaker but postpone the session for 15 minutes.
  • Do not change the order of presentations.
  • Do not allow presenters to ‘combine’ two or more presentations into one longer presentation. Conference participants who want to switch rooms in between presentations will count on the presentations as listed in the program!

Close the session by thanking the speakers and the audience for their presence and contributions.

This role is different from the moderator. If you are a moderator, please see the previous FAQ entry. 

The purpose of a session coordinator is to assist in the smooth running of a Focus Session or Oral Presentation during the IAMSE Conference. As the session coordinator, you will be identified by a special ribbon on your name tag. For the focus sessions, the session coordinator is a more active role as you will be taking on the responsibilities of moderator as well. For the oral presentations, the session coordinator is asked to act as a back-up for the moderator. If the moderator is not present, we ask that you take up the role of the moderator

For oral presentations, we ask that you:

  • Arrive 15 minutes before the session begins to provide last-minute assistance to the presenter(s).
  • Introduce yourself to the speaker(s).
  • Provide assistance to the speaker if technical difficulties arise during the session. This may mean leaving the session to contact AV Tech Support at the registration desk.
  • Contact a member of the IAMSE Support Staff if other issues arise during the session such as room too cold/hot; insufficient seating.
  • If the moderator for your session is not present, please assume the role of moderator and follow the instructions in the FAQ entry above. 

For focus sessions, we ask that you do the above as well as:

  • Remind your speaker(s) of the importance of staying on time and how you will be alerting them as it gets closer to the end of their session.
  • Begin the session and notify participants of the closest exit in case of an emergency.
  • Remind participants to turn their cell phones off as a professional courtesy.
  • Monitor the starting and ending time of the session. If necessary:
    • Raise the big yellow card that says "5" when there are 5 minutes remaining.
    • Raise the big red card that says "3" when there are 3 minutes remaining.
  • Remind participants about session evaluations that will be coming via email.
  • Close the session and thank the speaker(s).

Definitions for each session type you will encounter at the IAMSE Conference can be found here.

No, there will not be any GRIPE programing for the 2024 Conference.