Exhibitor FAQ

If you are anticipating a need to ship items to the Minneapolis Hilton, packages may be delivered to the hotel no earlier than June 10th. Your packages will be processed through the on-site UPS location. Please note that the UPS store is closed on weekends. 

The shipping address for the venue is:

1001 Marquette Ave South
Minneapolis, MN 55403Please include the following information on all shipping labels:

Name of the Individual Picking Up the Packages
c/o The UPS Store at Hilton Minneapolis
IAMSE 2024 Annual Conference
Number of packages: (i.e. 1 of 2, 1 of 6)
 

Hilton Minneapolis Parcel Handling Fees (Inbound* and Outbound**)
 

Package Size

Fee

Letters/packages less than 1 lbs (0.5 kg)

$5.00

1-10 lbs (0.5 - 4.5 kg)

$7.00

11-20 lbs (4.9-9.1 kg)

$15.00

21-40 lbs (9.5-18.1 kg)

$25.00

41-60 lbs (18.6-27.2 kg)

$40.00

46-60 lbs (20.9-27.2 kg)

$50.00

61-100 lbs (27.7-45.4 kg)

$60.00

101+ lbs (45.8 kg)

$80.00

Pallets/Crate

$250.00

All fees listed in USD
*Includes receiving securing and storage for 3 business days prior to arrival. $10.00 per day storage fee for days 3+
**Includes labeling, taping, securing for pickup, and ensuring pickup by the appropriate carrier.

All return shipments must be paid for using your company's account number or credit card number. No packages will be shipped using the hotel's account.

You may click here for the shipping handout provided by the Minneapolis Hilton. 

If you have any questions regarding the conference, please don't hesitate to reach out to us at support@iamse.org.

Please note that this is only a listing of exhibitor-specific events. In order to fully take advantage of your opportunities as an exhibitor at the IAMSE Conference, we recommend that a representative be present at your booth for a majority of the conference. We highly recommend being present for any meals or breaks. A full listing of the conference schedule can be found here. 

Cancellation requests must be received in writing no later than May 15, 2024 and are subject to a $250 cancellation fee per booth. If space is reduced prior to April 15, 2024, 20% of the total cost of space will be retained. If space is reduced between April 16, 2024— May 15, 2024, 50% of the total cost of the space will be retained. There are no refunds for reduction or cancellation after May 15, 2024. 

This information is part of the Exhibitors Prospectus Terms & Conditions. All exhibitors must agree to the terms & conditions in order to participate in the IAMSE 2024 Annual Conference

Requests for electricity are processed through each exhibitor's registration profile. If you requested electricity when you registered, you will have it at your booth. If you did not, please reach out to exhibitor@iamse.org.

At this time, we ask that all stuffable materials be sent directly to the hotel using the shipping information above. These materials will be added to attendee packets on-site.  Materials must be received by Wednesday June 13, 2024

Exact booth assignments will be made on-site. We can let you know that your space will be in the pre-function space just outside of the general session ballroom, which is located on the third floor. A map of that space is shown below. 

*Please note that this is a listing of exhibitor-specific events. In order to fully take advantage of your opportunities as an exhibitor at the IAMSE Conference, we recommend that a representative be present at your booth for a majority of the conference. We highly recommend being present for any meals or breaks. A full listing of the conference schedule can be found here. 

Saturday, June 15, 2024
Exhibitor Setup2:00 PM - 5:00 PM
Sunday, June 16, 2024
Coffee Break with Exhibitors9:30 AM - 9:45 AM
Coffee Break with Exhibitors3:30 PM - 3:45 PM
Exhibitor Session: Revolutionize Your Institution with BoardVitals’ Comprehensive Curricular Assessment Tool5:00 PM - 5:30 PM
Exhibitor Session: Optimizing Student Learning Through Effective Item Development and Data-Driven Insights5:00 PM - 5:30 PM
Exhibitor Session: Supporting Assessment: Optimizing Evaluation and Remediation Strategies with Elsevier5:00 PM - 5:30 PM
Poster & Exhibitor Reception - Even Numbered Posters to Present5:00 PM - 6:30 PM
Exhibitor Session: AMBOSS GPT: Embracing AI/ChatGPT in Health Sciences Education5:30 PM - 6:00 PM
Exhibitor Session: University of South Carolina School of Medicine Greenville5:30 PM - 6:00 PM
Monday, June 17, 2024
Coffee Break and Networking with Exhibitors10:00 AM - 10:15 AM
Coffee Break with Exhibitors 2:15 PM - 2:30 PM
Poster & Exhibitor Reception - Odd Numbered Posters to Present4:30 PM - 6:00 PM
Tuesday, June 18, 2024
Coffee Break with Exhibitors9:45 AM - 10:00 AM
Exhibitor Tear Down11:15 AM - 12:15 PM

No, IAMSE does not currently use a lead retrieval system. We do however use a mobile app, Attendee Mobile, which contains user provided contact information.

No, email addresses of attendees is not shared with exhibitors.